
One Day Barista Catering Event
For up to 200 coffee drinks up to 8 hours of service included
Service Description
What's included: 🤎One certified Professional Barista (SCA or equivalent): He mastered latte art and delivers an engaging and elegant coffee experience. Multilingual (English guaranteed). A selection of barista styles with different options, and customizable upon request with your logo/branding. 🤎 Complete rental equipment, delivered and installed by us. Includes a new generation professional espresso machine, coffee grinder, and all essential barista tools. For your safety, we always have backup machines available. 🤎 High-quality ingredients: Premium specialty coffee & selected single origins — freshly roasted right before your event (no industrial blends) Organic fresh milk (alternatively fresh milk directly from a local farmer) and oat milk (Oatly) for perfectly creamy drinks A selection of high-quality organic teas and organic matcha Luxurious chocolate options Sugar sachets 🤎 Accessories included: Recyclable, sustainable paper cups Wooden stirrers 🤎 Included in this offer: Up to 200 drinks (cappuccinos, espressos, teas, etc.) 🤎 Delivery and setup within Vienna and surrounding areas. Travel-time flat fee applies for other locations (additional charge). 🤎 Includes up to 8 hours of service (Start and end times will be confirmed upon booking.) 🤎 Service cost: €1190,00 excluding VAT 🤎 Optional services available for an additional charge: Exclusive premium services, such as logo latte art to enhance your brand presence Porcelain Coffee Cups Personalization of the bar counter (image material provided by the customer) Custom branding including: 2 panels – size 1500 × 865 mm 1 panel – size 600 × 865 mm Material: Environmentally friendly & sustainable Add-on package for +100 additional beverages (selection of multiple packages possible) Extra baristas for high-traffic events Customizable coffee sleeves 🤎 Technical Information: Our working space, including coffee machine, grinder and accessories, requires a minimum of 1500 mm (lenght) x 880 mm (height) x 600 mm (width). A direct water connection or drain is not required.




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FAQ
- 01A realistic benchmark for coffee catering events is:1.5 – 2.5 drinks per personThis number can vary depending on the type and duration of the event.Short events (2–4 hours)1 – 1.5 drinks per personCorporate events / conferences (half day)1.5 – 2 drinks per personFull-day events / trade shows2 – 3 drinks per personPremium / hospitality eventsup to 3+ drinks per personSimple formula for calculation👉 Number of guests × average consumption = total number of drinksExample:• 200 guests• Full-day event → 2 drinks per person➡️ 200 × 2 = 400 drinks totalThis is a good guideline. Of course, it's possible to request fewer coffee drinks and pay extra for the additional quantity, but we don't recommend this.
- 02The actual number of drinks depends on several factors:Event durationNumber of guestsTime of day (morning = higher consumption)Audience type (B2B guests typically drink more coffee)Availability of other beveragesQuality of coffee service (better coffee = higher consumption)
- 03It’s not just about total drinks—it’s also about when they are served.Typical peak moments:Coffee breaksMorning hours at trade showsBetween sessions at conferences👉 This is why you should also consider:Number of baristasService speed
- 04In professional coffee catering in Vienna, the rule is:👉 Always plan +10–15% extraThis helps to:Avoid running out of coffeeEnsure smooth serviceImprove guest experience